Easy Does It
Board of Directors Meeting
Minutes for September 26, 2002

Directors Present: Jonah Markowitz, Peter Trier, Winston Ching, Jesse Townley; Jonathan Gold, Hale Zukas, Kyle Eminger, Leslie Gordon, Daniel Drake (left before the Board elections)
Staff Present: Felix Knauth
Not in attendance: Dina Valicenti, Todd Groves
Minutes by Jesse Townley
Meeting started at: 6:30pm; Peter Trier, Chair and Acting President

Public Comment:
- Refreshments are available for tonight's meeting.
- There is a Public Hearing on the Community Action Plan for Low Income and Homeless People October 16, 2002 7pm at the South Berkeley Senior Center, 2939 Ellis Street in Berkeley.

Approval of Minutes:
8-22-02 minutes tabled (Jonah motioned/Jesse seconded/Motion passed)

Agenda:
Rearranged agenda as follows:
8:15pm: Board election no matter what. The only agenda items to be covered, time permitting, besides the election, are as follows in the order that they are to be covered:
1- Minutes
2- ED Report with any Consent items pulled and any new items or updates from the ED.
3- Subcommittee on the Utilization of Services Report and recommendation
4- Schedule Retreat
5- Take ex-Director out to dinner
(Peter motioned/Jonah seconded/Ayes-8, Abstain-1, Motion passed)

Consent Calendar
Jesse pulls Message Pro item from ED Report, the rest of the Consent Calendar is accepted (Jesse motioned/Peter seconded/Motion passed)

Minutes item
Members of the Board will meet with our regular minute-taker and will clarify what level of detail we want the minutes to reflect. Those members will then make any necessary recommendations to the Board (Jonathan motioned/Jonah seconded/Motion passed).

Executive Director's Report
1- We're 95% finished writing/negotiating the FY 2003 contract.
2- We've removed the Wheelchair Repair portion of our service because we're unable to find an insurance carrier willing to cover that item. The Board made it clear that we need to offer this service if at all possible. Felix will investigate what insurance options local repair shops like Grandmar and Wheelchairs of Berkeley carry.
3- Information on the City-related insurance pool is coming soon.
4- Felix met with 50-55 other City contractors and the City Manager's Office and found out that "Outcome Measurement" will be a large part of the upcoming RFPs for all City contractors. We will find out what this means for our RFP soon.
5- The EDIDA Newsletter will be out next week.
6- We are $26,000 under budget for FY 2003 presently.
7- The Board received an update on an employee-related legal situation.
8- The Employee of the Month for August is Rita Flanagan. There is no Employee of the Month for September. The Employee of the Month program will continue in October.
9- We settled with Message Pro.
10- We are resolving our 501(c)3 filing snafu.
11- Adult Protective Services will make a presentation to the Board.

SUS Recommendation
The Subcommittee on the Utilization of Services recommends that EDIDA does not apply high use fees, effective October 1, 2002. EDIDA will still attempt to collect old fees and the hour/call restrictions will continue as before. (Jonah motioned, Leslie seconded, roll call vote: Leslie-No, Jonathan-Yes, Hale-No, Jonah-Yes, Winston-Yes, Kyle-No, Jesse-No, Peter-Yes, 4-4 tie, the chair breaks a tie, motion passed)

Scheduling Board Retreat
Consensus scheduling of the Board retreat at the EDIDA office Sunday October 20th Noon-5pm.

Board of Directors Election
Dina and Todd asked Jonathan to cast their votes for them. The Board allowed this to occur in this election (Peter motioned/Jonah seconded/Motion passed).

Nick Feldman, one of the candidates for the Board of Directors, requested to speak to the Board by phone, and he did so at this point.

The election rules were as follows: a majority of the current board (6 votes) are needed to win. Since there are 12 candidates for 11 positions, there is a chance that 2 or more candidates will be tied for one or more spots. If that occurs, we will re-vote immediately between those candidates and fill the position(s) available.

We will elect officers next meeting, current officers will continue their duties through next month's meeting (Peter motioned/Jonah seconded/Motion passed).

The election occurred by secret ballot, and the results were announced and double checked by Jesse and Jonathan. Jonathan informed the 2 unsuccessful candidates via phone and answering machine after the vote. The following 10 candidates were elected to the Board of Directors:
Winston Ching
Kyle Eminger
Jonathan Gold
Leslie Gordon
Todd Groves
Jonah Markowitz
Jesse Townley
Peter Trier
Dina Valicenti
Hale Zukas

Leslie Gordon must take a leave of absence through the end of December or the beginning of January starting after this meeting. The leave is granted by the Board (Peter motioned/Jonah seconded/Motion passed).

A substitute motion that states that Quorum is the majority of Board members currently holding office and that Board members on leave are not considered to be holding office and therefore do not count towards Quorum passes (Hale motioned/Peter seconds/6 Yes, 2 Abstain, Motion passes). The original motion stated that for Quorum purposes we temporarily count 9 during Leslie's leave of absence (Jonah motioned/Winston seconded/motion not voted on).

Take Ex-Director out to dinner
Acting President (Peter Trier) will set up a dinner with Dan Drake at a place with vegan food. Dan is being treated by EDIDA, everyone else will pay for themselves (Peter motioned/Jonah seconded/Motion passed).

Adjournment
Meeting adjourned (Jesse motioned/Jonah seconded/Motion passed).