Easy Does It Board Meeting Minutes November 17th, 2003
Present: Leslie Gordon,
Dina Valicenti, Hale Zukas (President), Winston Ching, Jonah Markowitz
(Secretary), Peter Trier, Charles Pappas, Karyn
Hernandez, Chris Hess (Treasurer), Lewis Stiller
Staff: Rose Acampora, Gina Sasso
Public: Karla Thompson, Susan Brown
Minutes from October 3rd and November 6th:
Jonah: Motion to table to December 16th
Peter seconds.
Motion passes.
Approval of Agenda:
Dina: Motion to approve revised agenda
Leslie seconds.
Motion passes.
President’s Report
Hale: Felix left on the fifth. He and I came to an agreement on
his departure. Secondly, I have tried to resolve the insurance
dilemma and been unsuccessful. - More discussion later.
Cash Flow
Rose: Cash flow is bad. We barely have enough to cover payroll.
We will receive 60K from the City – but not until we have
a contract and the money is already spent but will improve the
cash flow situation. After payroll we need to pay insurance 7,000
and NAIC needs 3,000 or will be cancelled.
We have double coverage for liability, auto and property; it would
be good to cancel one of each especially due to the cash flow situation.
I was under the impression that NAIC is a package deal.
Hale: I will explore that issue if the board will delegate the
decision of which of these policies to keep.
Jonah: Motion to delegate authority vested in the President (with
VP’s consultation) to choose which auto and property insurance
to keep.
Peter seconds
Motion passes.
Rose: I got a message from Erol Johnson that the liability and
auto insurance certs with NAIC had been received – this covers
the City of Berkeley. He still needs the Workers Compensation Ins.
certs which are separate; I requested they be mailed directly and
hopefully they are already on his desk. If not, I will take care
of it.
Peter: So unless they cancel us, they are our insurance with the
City. Would you mind if either Hale or myself speak with the City?
R: I think it would be better to have only one contact.
Chris: Motion that the Board direct Rose to present the NAIC insurance
to the City and to go ahead with the 3K payment.
Dina seconds.
Motion passes.
Rose: I would like to mention that there was a payment due on October
25th that was not paid; I was not informed of it – I just
noticed it looking over the insurance.
Rose: I also noticed looking them over that under NAIC we have
Improper Sexual Conduct Insurance. We will need to fingerprint
all staff for that. The search costs 35$ per person (the fees could
possibly be waived) and it focuses specifically on sexual misconduct.
We only have a few weeks to get everyone fingerprinted. The deadline
is December 20th but may be extended.
Peter: Motion that if the President and staff determine that keeping
Sexual Misconduct is necessary to keep the NAIC package that we
authorize the finger printing policy and drop it if it is not necessary.
Rose: I strongly recommend that we keep it. I think it would be
doing a great service to our clients; we have to hire people we
don’t know, and they are behind closed doors with clients.
Peter: Motion to authorize the President to allow finger printing
after discussion with the staff.
Rose: We don’t have time to discuss with staff. I don’t
think the staff will object – most have been finger printed
for other jobs already.
Peter: Motion that we keep the Sexual Misconduct policy with the
understanding that a finger printing policy will have to be implemented
if we do.
Chris seconds.
Motion passes.
Leslie: Will insurance be paid on time?
Rose: Yes, we should soon have the 60k.
Peter: If there are any problems, please let us know early on.
Change in Salaries for Office Staff
Peter: Motion to approve the proposed salaries for interim retroactive
to November 6th .
Dina seconds.
Motion passes.
Special Needs for Board President
Jonah: Motion that we authorize compensation for the President’s
interpreter and that the Treasurer will monitor these expenses,
with a report every 3 months.
Karyn seconds.
Motion passes.
Hale: Motion to table the home use of a computer for myself.
Dina seconds.
Motion passes.
Jonah: Motion to authorize a key for the President or his designate in case
of difficulties.
Dina seconds.
Motion passes.
Letter to the Community Regarding Interim
Karyn: The letter is drafted and needs Hale’s approval. (Thanks Karyn)
Dina: Motion that upon consultation with the President the letter to the community
will go out on Thursday the 20th.
Karyn seconds.
Motion passes.
Secretary’s Report
Jonah: Susan and I will get future minutes out sooner and all minutes will
be at the December 16th meeting.
Executive Search Committee
Leslie: A revised job description has been sent to the Search Committee and
we hope to post it by December 1st, hopefully sooner. (Hale will be on the
committee.) We will begin interviewing in January.
Executive Committee Nominations
1. Chris nominates Jonah. Chris seconds.
2. Dina nominates Peter. Jonah seconds.
3. Winston nominates Dina. Charles seconds.
4. Chris nominates Karyn. Charles seconds.
Charles respectfully declines a nomination.
Results of Secret Ballot: Peter and Dina new Executive Council Members
Fundraising Committee
Recommends that a letter to family and friends emphasizing individuals need
for EDI services be sent out. Staff and President should approve the letter
(EDI stationary).
Calendar
Jonah: Motion to move the next meeting to Tuesday the 16th and authorize the
President or Ex. Committee to choose alternate date or venue if this room is
unavailable.
Winston seconds.
Motion passes.
Statement for Insurance on Paramedical or “Invasive” Services
Hale: I meant to pass out copies of a letter from SUHR that says that our policy
will be canceled if we illegally (or legally) provide invasive care. Given
that letter, I don’t thing we can take the risk. We only have 4-5 calls
a month.
**Motion that we reaffirm EDI’s policy that we do not provide invasive
procedures and that employees are to comply with this.
Peter seconds with amendment to leave off mention of staff.
Peter: Motion to to table until a board meeting with Doug Farmer to discuss
the issue as soon as possible at a special session.
Jonah seconds with amendment that President will decide on a date as soon as
possible.
Motion passes.
MEETING ADJOURNED 9:45