THURSDAY, JULY 22, 2004-07-22
EASY DOES IT BOARD MEETING MINUTES

Meeting begins at 7:10

Attending are Peter, Lewis, Karyn, Chris, Rose, Gina, Jonah

1. Public Comment

2. Minutes

Jonah: Requests assistance putting minutes on the website.

Jonah: Can I make a motion that we approve the Motion to approve the main minutes with the note that I was not here? Motion to approve the May 27 minutes.

Chris: Second.

Motion passes.

Motion to approve June minutes.
Motion passes.

3. Consent Calendar

4. Agenda.

Peter: Hale is at a meeting for his housing program. He would like to be here if we approve the lease or the Measure B contract. Lease and Measure B move to end of agenda.

Chris: Some of us may be leaving by then.

Peter: Jonah may make announcement at 4a.

Jonah: Motion to approve agenda as modified. Motion passes.

5. President’s Report.

Peter: Rose and Gina seem to be doing a good job, quality of staff seems to be improving.

6. Executive Director’s Report.

Rose: Since our last board meeting we have lost no attendants and have hired one male attendant to substitute for Eduardo who is on a leave of absence. His name is Alma. He will be substituting for Eduardo and hopefully some regular work will open up.
We had three complaints since our last meeting. One was from a client about an attendant and two were by an attendant against two different clients. Gina and Rose got news from our contract monitor that she is leaving the city. She was a supporter of us and her last day will be tomorrow. Our new contract monitor is Angelique DeCloud. We will introduce ourselves when she is on board. She will be doing the same contracts as Kimberly, namely ours and Berkeley Paratransit.

Couple of weeks ago van had a fender-bender with a parked car. No injuries and minor damage covered by insurance. Does not think we would have a change in premiums. We probably will not find that out until September when our policy is up for renewal.

Newsletter came out. Clients were pleased to see it.

Thanks to the people involved in the newsletter.

Rose had received a phone call from Alameda county public transportation improvement authority looking for information on wheelchair accessible transportation in the event of breakdowns. Provided information on utilitzation of our services. Want EDI to provide a quote to provide dispatch for them.

Peter: Give a recommendation on that.

Rose: Put together a proposal and will send it out. Perhaps something can be worked out with them.

Card meeting: Cooperating Agencies Responding to Disaster. Scott McCormick was one of attendees. Great to see that our staff communicates well. They responded appropriately to the situation. It was a drill.

7. Treasurer’s Report.

Chris: Open invoices: $2100.

Peter: will be discussed later under auspices of SUS Committee, which is considering this already.

8. Secretary’s Report.

Jonah: Does not know why our minutes taker is not here. Trying to arrange for someone to get someone onto the web site. Is committed to getting the minutes onto the web site.

Will email them to the office.

Gina: Need the minutes because the contract monitor has requested them.

Lewis: I will handle integrating May and June corrections if I get the originals in electronic format.

Jonah: Motion to delay June’s posting until August meeting in order to integrate Hale’s corrections. Motion passes.

Lewis: I will help on the minutes.

9. Executive Committee Report

10. Fundraising Committee Report
Committee membership discussed.
Jonah: Feels we should get someone from outside to help out, e.g. Kurt.

11. Personnel/Judicial Committee

12. SUS Report
Peter: things seem to be going fine. Need to have a meeting regarding open invoices.

13. Invasive care report

Nothing to report.

14. Actions

14a Memory of CeCe Weeks.

Jonah will send information on this to Gina.

14b Lease Renewal.

Rose: Lease came up on July 1. We can renew with all the same conditions under our last lease except for December through April, when we will be unable to use our large meeting hall after 8:00 PM.

Gina: This is a good site; we get support from the pastor and we should renew.

Peter: We should remain.

Jonah: Motion: the current lease is modified in that from December to April the lease is modified so that there is no obligation on the church that we have this space after 8:00. If one of the Executive Directors and the President signs it, we support the lease.

Motion Passes.

14c. Board Retreat.

Peter: We need a board retreat from the current board between august 9 and September 18. I would urge that we have a retreat to figure out our strategic direction. We should discuss availability and so on. We can discuss scheduling details over email.

Lewis should get a report to Hale about possible dates.

14d. Newsletter

Peter: Kudos on the newsletter to all who worked on it [Note I missed the list of names]

14e. September Elections

Peter: I would like and announcement to be posted that it is the normal practice that one month before the next election that unless they are existing board members they need to apply.

Jonah: Motion by august 26th there will be a mailing and posting on the web saying that unless you are already on the board you must send an application to the office post-dated by September 9, or you must deliver to the office the application by September 9 (and if you deliver in person you will get a signed receipt.)

MOTION PASSES

14f. Board Policy Manual

Peter: Nothing new to report here.

14g. Measure B

Rose: We have a contract that is ready to sign regarding Measure B. We will not be receiving a lump grant; we will only be getting it per ride. Discussion of specific charges for voucher. Emergency calls will supersede prescheduled calls.

Peter: Board members must be able to review the proposal.

Rose: Should be minimal emergency latency impacts. Probably not much impact on the budget, depending on usage.

Chris: concern that due to budgetary crisis in the city, if this becomes a popular service which we then must pull, it could hurt our image in the community.

Jonah: Motion that Rose and Gina should determine whether to approve the contract, and whether they want their names (or one of their names) on the contract; that Hale should determine whether he should sign; and that if Rose and Gina approve and Hale signs then the contract will be approved and the board informed.