9/22/05 (September)
Board Attendees: Hale, Jonah, Winston, Leslie, John (7:05), Stephanie, Mark
Other Attendees: Gina and Rose, EDIDA Executive Directors, Karla (Voicer for Hale), Don (Voicer for Winston and Minute taker), prospective Board member Steve Olson, Barbara Sourjohn and Phillip Crockett, representing California Fringe Benefits and Lincoln Financial Advisors
The meeting came to order at 6:55 P.M.
Public Comment
There was no Public Comment.
Approval of Minutes from August 25, 2005
Stephanie motioned, with Jonah seconding, to have Don rework the minutes and send them out for final approval by e-mail. The motion was approved unanimously.
Presentation by Financial Consultants
Barbara Sourjohn and Phillip Crockett spoke to the Board about the possibility of adding a 403 B retirement fund to EDI's benefits package. The fund could be set up as employee contributions only at no cost to EDI, or an employer matching fund could be set up at a cost of $200 to set up and $100 per year, plus whatever the employer contribution would be. The employer contribution could be whatever the Board determines; rough figures suggest between 10 and 25 thousand dollars would be reasonable.
A 403B is a non-profit version of a 401K, with fewer rules and costs. There is a 12½ % penalty for early withdrawal except in special circumstances and the plan becomes the employee's if they leave EDI.
Approval of Agenda
Board Elections were added. The Pregnancy Policy discussion was postponed. A Board Retreat discussion was added.
Board Elections
Since only one of five prospective Board candidates came to the meeting,
discussion took place on whether an applicant needed to be present
to be elected and whether or not to go ahead with the elections.
Hale moved that the elections be postponed to either a special Board
meeting or to the next regular meeting. Mark seconded. The motion
passed 5-2.
Stephanie will write a letter to the candidates apologizing for the confusion and letting them know to come to the Board meeting if they still wanted to be considered. Gina will also call them.
President's Report
There was no President's Report.
Executive Directors' Report
There were 25 applicants able to be interviewed for the Case Manager position. Hannah Joyce Karpilow was hired.
It cost $232 for the bulk mailing of the newsletter.
EDI received about 40 green vouchers for the month.
CARD and EDI will be doing a disaster preparedness training with other agencies.
The vehicle replacement fund has about $4500.
The ED's raised about $1000 last year in donations and recycled products.
The City of Berkeley is working on a new van voucher program to give elderly citizens rides to their medical appointments. EDI may be able to add this program to Measure B.
There was an accident with the van. No one was injured.
There was one workers' compensation claim: an attendant bruised their left little toe.
The ED's received their annual evaluation and were disappointed. They would like to draft a standard evaluation for all those involved with EDI, including the Board of Directors. The ED's would like better rapport with next year's Board.
The CalTrans van grant application process is beginning again.
The ED's are thinking of having EDI join the Berkeley Chamber of Commerce.
EDI is joining the fund drive for KPFA for the purposes of expansion and outreach.
Secretary's Report
There was no Secretary's Report.
Treasurer's Report
Mark is attempting to define his role as Treasurer. The Bylaws say that the Treasurer should sign off on everything. Hale said that the role had changed over time and that he will set up a meeting with Mark to discuss the parameters. Gina said that Mark and her needed to go to the bank to set up Mark's signature.
Executive Committee Report
There was no Executive Committee report.
Fundraising Committee Report
The committee did not meet, however, Gina had determined that Carol Denny and Country Joe would do a benefit for EDI at Freight and Salvage.
The newsletter was distributed. Charlie Pappas liked it. Karen Hernandez liked it. It will be in color in the future.
Rose and Gina have been talking to Belinda, a grant writer for CIL, and getting advice about pursuing grants. Belinda thinks that EDI needs more outreach before applying for grants and that the website, (a work in progress,) will be important to grant-giving organizations.
The Fundraising Committee will meet on the 2nd Tuesday of October at 2:00 P.M.
Personnel Committee Report
Leslie is unhappy with the denouement of the ED Review. She wrote a personal statement of support for both the Executive Directors. Rose is very upset with her evaluation and feels there were lies in her evaluation. She feels the Board treated her badly. Gina feels that parts of the anonymous letter ended up in her Review. She is also very upset with her Review.
SUS Report
There was no meeting, but one client request for additional calls was allowed.
Invasive Care Committee Report
The committee did not meet, but Jonah will take the lead on setting up a meeting. Hale spoke to Max Anderson, who is involved with the issue with the California Nurses' Association and needs to follow up with him. Jonah suggested a possible coalition with CIL.
At 9:13 P.M. Jonah moved to go to Executive Session. Stephanie seconded.
The motion was approved by acclimation. Winston moved that Don and
Karla be invited, Jonah seconded, and this was also approved by acclimation.
Rose stated that she thought she would be included in Executive Session because she has had no resolve in eight days. Gina said that she also had further comment.