BodyEasy Does It
Board of Directors Meeting
Meeting Minutes for March 26, 2001

Present: Jonah Markowitz, Leslie Gordon, Jesse Townley, Hale Zukas, Rose Acampora, Nick Feldman, Jay; Peter Trier on telephone

6:45 p.m. Denise Glagau called but unable to make meeting.

1. Public comment: none

2. Minutes:
amendments to January 22, 2001: change research to search; change female quit to ONE female quit. Jesse makes motion to amend Jan 22, and approve Feb 26 meeting minutes.
Motion approved.
amend March 5 minutes: change abstinence to abstain; change Meeting with Phil to contract with Info Use was signed last week. Jesse makes motion to amend March 5 meeting minutes. Motion approved.

8. Health Care Insurance: Jay gave update.

Motion to table Mission Statement, Health Care Insurance changes and add Advocacy Coordinator new position after EC proposal under action items; add wheelchair repair as action items; Executive Session at 8:30 p.m. Jesse makes motion to change meeting agenda as stated above.

Motion passed with Peter abstaining because he could not hear.

4. No President's Report

5. Executive Directors Report

Info Use - customer service client satisfaction phase
Different Projects Underway
Trying to find more attendants because need is there
Finishing touches on new clients questionnaire; it will be added to the database.
60 plus out of 300 plus returned
Main concern: not reaching the senior population.
Packets for Board of Directors meetings should go out by the 15th of the month. Starbucks grant for $100,000. Deadline is mid April.
There followed a discussion on what to apply for and how to go about applying at such a late date.

7. Confidentiality Police
Peter: add three points
- We accept we have legal obligation to share information. We will follow the letter under the law
- We have to have clearer line of obligation: President, Vice President, Executive Director and Case Manager have access to info. Not everybody in the office has access to info.
- Any info about the client that they might wish to keep private (behavior) should be considered private.

1. willing to share info
2. pres, vp exec director and those they deem necessary have access to confidential info
3. we consider confidential info to stay reasonably private

Motion Passed.

10. Action Items
a. Attendant of Month: Nick will announce attendant of month and prize April 1.
c. Leslie: spoke with Jonathan last week. He's really sincere. He's really interested. Going out to dinner. Set a date.
Jonah can't do week of Passover
Leslie: can it be this Thurs night? 2/29 Or next Thurs night. 3/5.
Jonah: no problem.
Jesse: can't make either, maybe
Leslie: Tues 3/3 What time?
Jay: Take a poll/Thurs best
Leslie: this Thurs.
Hale: prefers 3/5
Jay: lets tentatively say 3/5. at Long Life Veggie.
Rose: do they have access for multiple wheelchairs?
Leslie: 6 p.m.
c.5 Wheelchair report from Jonathan. Curriculum. Idea that has been floating around for quite awhile. I want to do a class Employment Opportunities for in general but especially for new attendants. A basic class in how to use it. Take it apart etc. I think it would be beneficial. Put out an announcement if anyone had a new attendant they could put them through the curriculum. Rough draft of curriculum. Wheelchair repair person, training that person.
Nick: what are the costs.
Jonathan: what would the response be. $12 per hour. I could charge EDI for hours to teach class; plus hours to prepare. Hour or two hours. Depends on how often we get new clients.
Nick: possibly clients who need to know how their chairs work. 10 to 40 people
Jonathan: would take place here at the office
Rose: Batteries?
Jonathan: we have a bag of connectors from Grandmar
Peter: terrific idea. We need to pay you well. We won't provide heavy duty repair like wheelchair of Berkeley.
Hale: How many people still own Joy sticks with potential meters?
Jonathan: learned programming recently. Every manufacturer has something different. Hand held programmers. Hundreds of dollars for one. Not feasible.
Jonah: refer to executive director and post and see how it goes.
Leslie: Only a beginners class not to make experts.
Jonathan: it will be very basic.
Jesse: sounds like we should move on.
Jonah: refer to nick.
Nick: I have to leave feeling badly. 8:05 leaving.
Jesse: It's in your court.
Nick: Great.
Jonathan: thanks everybody, that's great.

b. EC Proposal Jesse: recap. As it's been amended with Peter's idea: bylaw that board can choose to review, otherwise stand as board's decision. Include email technology with Leslie's addition, the last thing - in addition to development committee proposal clarifying and giving it more depth. Personally I think it looks good and we can move forward. We need a concentrated committee to help board evolve and move forward.
Maybe we can start one by one.
Leslie: please read proposal for executive committee.
Jesse: read it out loud and explained. Must be odd number so there is no ties, making the assumption that everyone shows up for meetings. Assuming we will have 11 members. Quorum is 3, 2 of those 3 must be board members. (exluded executive directors). Report made at each meeting.
Jesse: Propose that we pass it.
Jonah; Motion that we approve the ec proposal
Peter: second
Motion passed.

Bylaw change: Jesse read out loud. Subcommittee can make recommendation… Peter: I have a problem.
Jesse: the reason this came up is in the bylaws subcommittees
Peter: I'm not opposed it.
I would feel more comfortable if we passed this part with…
At same time. Pass a motion that allows the decision to any actions taken by the executive committee will be consistent with established board policy

Jonah makes motion: any actions taken by the executive committee will be consistent with established board policy
Jesse: second motion

Hale: I think all actions of EC should be subject to ratification by the board.
If they are non controversial, it would take 5 seconds to ratify it. If they are controversial they should be brought up to vote.

Jesse: that is exactly why Peter wrote this addition. Because that way members of EC are crafting decisions that they have to take back to their peers. The idea is that the board put on the ec. The board is putting in people who they trust. Peter's put this into the proposal really covers it. The idea is you don't put a bunch of ec members…
Peter: My problem is what inevitably happens, if the board believes the ec was moving in territory… we don't want certain things to happen without board approval. More flexibility. Don't need to wait for a board meeting to sign a contract.
4 ayes; Hale abstains. Motion passed.

Jesse: continued reading.
In recognition of Hale's comments. I think
Any committee who has one or more board member is an advisory committee.

Motion: EC may, when appropriate, take actions and make decisions.
Jonah: can take an action but must be reported to board.
Jesse second
5 ayes. Rose abstains. Motion approved.

Jesse: e-mail amends communication bylaws. Read aloud. Leslie's addition: each board member may select to change their method of ….
Peter: telephone or e-mail. Give permission for it to happen…
Require if board member notified by telephone or email give written permission

Motion: amend communication by law to say: special meetings 48 hours notified by email, telephone telegraph, each board member may change method of contact, must be written agreement on the part of the board member for that to occur. Jesse read out loud.
5 ayes. Motion approved.

Development Committee - Leslie has an amendment.
Peter: Motion is to have the development committee's additional purpose is to plan, review and implement fundraising strategies.
Jesse: second

5 ayes. Motion approved.

8:40 p.m. Motion to go into Executive Session
Peter second.
5 ayes. Rose leaves.